9 Best Video Conferencing Apps for 2025 (Free & Paid Compared)

Video conferencing apps are essential tools that help you stay connected with the world, which is moving towards trends like remote work, hybrid meetings, and global collaboration. Whether you are a small business, a large enterprise, or a remote team, everybody benefits from the best video conferencing tool. It not only boosts productivity across your organization but is essential for streamlining communication.

While there are countless options available all over the web, finding the right fit is undoubtedly challenging. This guide compares the 9 best video conferencing apps for 2025, covering free and paid plans, features, security, and use cases to help you pick the best fit for your needs. Explore our evaluation checklist, detailed reviews, and comparison table to find the perfect solution for your team.  

Comparison of Top Video Conferencing Apps

Platform	Best For	Free Plan	Starting Price (USD/month)	Max Participants	Key Features	Platform Support
	Versatile teams	Yes (40-min limit, 100 participants)	$13.33	100–1,000 (with add-ons)	Breakout rooms, whiteboard, and AI transcription	Web, iOS, Android, Desktop
	Microsoft 365 users	Yes (60-min limit, 100 participants)	$4.00	100–1,000	Whiteboard, file sharing, AI CoPilot	Web, iOS, Android, Desktop
	Simplicity, Google users	Yes (60-min limit, 100 participants)	$6.00	100–500	Live captions, calendar integration	Web, iOS, Android
	Enterprises, security	Yes (40-min limit, 100 participants)	$14.50	100–1,000	AI Assistant, TLS encryption	Web, iOS, Android, Desktop
	Reliability-focused teams	No (14-day trial)	$12.00	100-250	SmartNotes, cloud recording	Web, iOS, Android, Desktop
	Webinars, large audiences	No (30-day trial)	$32.00	25–10,000	Polls, whiteboard, breakout rooms	Web, iOS, Android
	Unified communications	Yes (40-min limit, 100 participants)	$14.99	100–500	Live transcription, no-download option	Web, iOS, Android
	Budget-conscious SMEs	Yes (60-min limit, 100 participants)	$6 for 100 participants	100–250	AI transcription, polls, Zoho CRM	Web, iOS, Android
	Small teams, simplicity	Yes (4 participants)	$8.99	4–200	Custom rooms, no downloads	Web, iOS, Android

Evaluation Checklist for Video Conferencing Apps

To help you choose the best video conferencing software, we’ve outlined eight essential criteria based on user needs and industry standards ratings like Gartner, G2, and Capterra. These criteria ensure that the platform you choose comes with quality, usability, and security for professionals, ensuring high productivity. 

Criterion	Description
Excellent Quality	Crystal-clear HD video/audio with minimal lag, adaptive to network conditions.
Intuitive Interface	Easy-to-navigate UI with minimal training for setup and joining.
Mobile Apps	Full-featured iOS/Android apps matching desktop functionality.
Screen Sharing	Robust options for whole desktop, app-specific sharing, and annotations.
Whiteboard	Built-in collaborative whiteboard for brainstorming.
Interactive Features	In-meeting chat, file sharing, polls, or private chats for engagement.
Recording	Reliable local/cloud recording with transcription and sharing.
Security	End-to-end encryption, HIPAA/GDPR compliance, secure controls.

Each platform below is evaluated against these criteria to guide your decision.

1. Zoom: Best Overall Video Conferencing Software

Zoom will carry around 55% of the market share in 2025, according to Statista, and will become the industry leader in video conferencing. It offers unmatched reliability and versatility, making it a top pick for most users. The 2025 AI companion updates have enhanced meeting productivity, earning high praise. 

Gartner Peer Insights: 6268 reviews, 4.5/5 rating.

 

CheckList Evaluation
✔️ Excellent Quality: HD video/audio with adaptive quality.	✔️ Intuitive Interface: Industry-leading UI, minimal learning curve.
✔️ Mobile Apps: Robust iOS/Android apps.	✔️ Screen Sharing: Advanced with annotations.
✔️ Whiteboard: Built-in collaborative feature.	✔️ Interactive Features: Private chats, file sharing, breakout rooms.
✔️ Recording: AI-powered transcription, local/cloud storage.	✔️ Security: AES-256 encryption, improved from past concerns.

Key Features:

• HD video/audio with adaptive quality.
• Breakout rooms for small group discussions.
• Collaborative whiteboard with drawing tools.
• AI-powered transcription and summaries.
• 1,000+ integrations (Slack, Salesforce, Google Calendar).
• Private one-on-one chats during meetings.

Pricing:

• Basic: Free (40-min limit, 100 participants).
• Pro: $14.99/user/month (30-hour meetings, 10 GB storage).
• Business: $21.99/user/month (300 participants).
• Enterprise: Custom (500+ participants).
   

Ideal Use Case: Versatile teams needing the best video conferencing software for business

Strengths: Exceptional reliability, intuitive interface, extensive integrations, strong mobile app

Weaknesses: Higher costs for large teams, past security concerns (now addressed).

Zoom’s reliability and feature depth make it the best video conferencing app for most organizations. The only downside is that it isn’t as affordable as the other tools mentioned below. 

Zoom With StableCluster

Zoom Services from StableCluster offers seamless communication for teams and clients, as well as presentations with localized support tailored for Nepal. Experience reliable video conferencing with various Zoom plans optimized for your business. StableCluster enhances your Zoom experience with personalized backing, local billing, and value-added services like webinar marketing assistance.

• HD Video/Audio & Screen Sharing

• Breakout Rooms & Collaborative Whiteboards

• AI Transcriptions & Integrations (Microsoft, Google, Salesforce)

• Security: AES-256 encryption

• Local Support & Billing

• Customized Zoom Setup & Training

Find the perfect Zoom plan for your business: StableCluster Zoom

Contact us today to find the perfect Zoom plan for your business with elevated communication.

2. Microsoft Teams: Best for Microsoft 365 Users

At the second leading market share, Microsoft Teams takes about 23%, with its seamless integration with the Microsoft 365 ecosystem, robust video conferencing, and collaboration capabilities. Microsoft AI CoPilot streamlines tasks, resulting in higher user satisfaction. 

Gartner Peer Insights: 3533 reviews, 4.4/5 rating.

 

CheckList Evaluation
✔️ Excellent Quality: High-quality video/audio.	⚠️ Intuitive Interface: Feature-rich but cluttered for newcomers.
✔️ Mobile Apps: Full-featured iOS/Android apps.	✔️ Screen Sharing: App-specific sharing with annotations.
✔️ Whiteboard: Microsoft Whiteboard integration.	✔️ Interactive Features: Persistent chat, polls via Forms.
✔️ Recording: Cloud recording with transcription.	✔️ Security: Multi-factor authentication, HIPAA compliance.

Key Features:

• High-quality video/audio with AI CoPilot.
• Microsoft Whiteboard for collaboration.
• Persistent chat channels and file sharing.
• Live polls via Microsoft Forms.
• Deep integration with Office apps.

Pricing:

• Free: 60-minute meetings, 100 participants.
• Business Basic: $6.00/user/month (web/mobile Office).
• Business Standard: $12.50/user/month (desktop Office).
• Business Premium: $22.00/user/month (advanced compliance).

 Ideal Use Case: Microsoft 365-centric organizations

Strengths: Affordable pricing, seamless Office integration, strong security.

Weaknesses: While Microsoft Teams has many features, its cluttered interface may result in users having difficulty navigating and using it. 

Microsoft Teams With StableCluster

Microsoft Teams from StableCluster provides collaboration and communication tools for businesses and educational institutions. With Microsoft Teams, experience seamless video meetings, real-time chat, and file sharing, all backed by StableCluster’s localized support and customized service.

• Video Calls & Screen Sharing

• Real-Time Chat & File Sharing

• Integration with Office 365 & Third-Party Apps

• Security: End-to-end encryption

• Local Support & Billing

• Customized Setup & Training

Get started with Microsoft Teams from StableCluster today to enhance collaboration and productivity for your organization.

3. Google Meet: Best for Simplicity and Google Users

Google Meet is another streamlined browser-based solution for video conferencing that is built on the Google Workspace environment, offering seamless integration for businesses already dependent on the Google environment. Ideal for small teams, Google Meet comes with live captions in 69 different languages, making it a great choice for international conferencing. 

Gartner Peer Insights: 1,744 reviews, 4.5/5 rating.

 

CheckList Evaluation
✔️ Excellent Quality: Reliable HD video.	✔️ Intuitive Interface: Minimal setup required.
✔️ Mobile Apps: Polished iOS/Android apps.	✔️ Screen Sharing: Basic but effective.
❌ Whiteboard: Requires Google Jamboard.	✔️ Interactive Features: Basic chat during meetings.
✔️ Recording: Cloud recording for paid users.	✔️ Security: Google’s infrastructure, GDPR compliance.

Key Features:

• HD video with live captions.
• Seamless Gmail/Calendar integration.
• Cloud recording for Workspace users.
• Basic screen sharing and chat.
• Workaround for whiteboard via Jamboard.

Pricing:

• Free: 60-minute meetings, 100 participants.
• Business Starter: $6.30/user/month (30 GB storage).
• Business Standard: $12.60/user/month (recording, 150 participants).
• Business Plus: $22.00/user/month (500 participants, 5 TB storage).

Ideal Use Case: Small teams seeking the best free video conferencing apps

Strengths: Easy to use, reliable, strong security

Weaknesses: No native whiteboard, limited external integrations.

Google Meet With StableCluster

Google Meet from StableCluster is made for secure video conferencing while prioritizing simplicity. Experience seamless video calls, real-time collaboration, and integration with Google Workspace. StableCluster offers personalized support and local billing options for businesses in Nepal.

• High-Quality Video & Screen Sharing

• Real-Time Collaboration with Google Workspace

• Security: Encrypted meetings

• Local Support & Billing

• Customized Setup & Training

Start using Google Meet from StableCluster today to enhance your team’s communication and productivity.

4. Cisco Webex: Best for Enterprise Security

Cisco Webex carries about 11% market share for a secure, enterprise-grade video conferencing platform for large organizations. With its frequent updates and the 2025 addition of AI Assistant, it promises enhanced efficiency and security for reliable video conferencing. 

Gartner Peer Insights: 3,080 reviews, 4.5/5 rating.

 

CheckList Evaluation
✔️ Excellent Quality: Superior audio/video.	⚠️ Intuitive Interface: Complex for non-enterprise users.
✔️ Mobile Apps: Comprehensive iOS/Android apps.	✔️ Screen Sharing: Advanced with remote control.
✔️ Whiteboard: Built-in collaboration tools.	✔️ Interactive Features: Persistent messaging, breakout rooms.
✔️ Recording: Local/cloud with editing tools.	✔️ Security: TLS encryption, HIPAA/GDPR compliance.

Key Features:

• Superior audio/video with TLS encryption.
• AI Assistant for transcriptions.
• Collaborative whiteboard and breakout rooms.
• Extensive integrations (Slack, Microsoft, Salesforce).
• Real-time translations for 100+ languages.

Pricing:

• Free: 40-min limit, 100 participants.
• Webex Meet: $12.00/user/month (200 participants).
• Webex Suite: $25.00/user/month (bundled features).

Ideal Use Case: Enterprises needing the most secure video conferencing app.

Strengths: Enterprise-grade security, robust integrations, high-quality performance.

Weaknesses: Complex interface, higher pricing.

Webex’s security and scalability make it ideal for compliance-driven organizations.

5. GoTo Meeting: Best for Reliability

GoTo Meeting prioritizes consistent performance and support for critical business meetings. New features like 2025 SmartNotes that simplify summaries have helped it be a strong tool for video conferencing. 

Gartner Peer Insights: 1,104 reviews, 4.3/5 rating.

 

CheckList Evaluation
✔️ Excellent Quality: Consistent video/audio.	✔️ Intuitive Interface: Straightforward UI.
✔️ Mobile Apps: Solid iOS/Android apps.	✔️ Screen Sharing: Reliable with drawing tools.
⚠️ Whiteboard: Basic functionality.	✔️ Interactive Features: Standard chat features.
✔️ Recording: Cloud recording with transcription.	✔️ Security: Secure connections, GDPR compliance.

Key Features:

• Reliable video/audio on low bandwidth.
• SmartNotes for meeting summaries.
• Cloud recording with transcription.
• Basic whiteboard and screen sharing.
• 24/7 phone and web support.

Pricing:

• Professional: $12.00/user/month (150 participants).
• Business: $16.00/user/month (250 participants, recording).
• Enterprise: Custom (up to 3,000 participants).

Ideal Use Case: Businesses prioritizing reliability.

Strengths: Excellent uptime, strong support, focused feature set.

Weaknesses: Limited integrations, dated interface. GoTo Meeting ensures seamless communication for critical meetings.

6. ClickMeeting: Best for Webinars and Large Groups

ClickMeeting excels in hosting webinars and large-scale meetings, supporting up to 10,000 participants. Its interactive tools make it a top choice for virtual events in 2025.

G2: 259 reviews, 4.2/5 rating.

 

CheckList Evaluation
✔️ Excellent Quality: High-quality video/audio.	✔️ Intuitive Interface: Sleek, user-friendly UI.
✔️ Mobile Apps: Functional iOS/Android apps.	✔️ Screen Sharing: Robust with annotations.
✔️ Whiteboard: Built-in for collaboration.	✔️ Interactive Features: Polls, Q&A, breakout rooms.
✔️ Recording: AI-powered transcription.	✔️ Security: Secure protocols, GDPR compliance.

Key Features:

• Live polls and Q&A for engagement.
• Collaborative whiteboard and breakout rooms.
• AI-powered transcription.
• Scalable plans for 25–10,000 participants.
• Custom branding for webinars.

Pricing:

• Live: $32.00/month (25 participants, billed annually).
• Automated: $45.00/month (50 participants).
• Enterprise: Custom (up to 10,000 participants).

Ideal Use Case: Event hosts needing the best video conferencing software for large groups.

Strengths: Massive audience support, interactive features, sleek interface.

Weaknesses: Higher starting price, no free plan.
ClickMeeting’s scalability is perfect for webinars and conferences.

7. RingCentral Video: Best Free Video Conferencing App

RingCentral Video is another robust video conferencing software that advertises itself as an AI Communication platform. It offers a comprehensive suite of communication and collaboration tools, making it a versatile platform for businesses of all sizes. 

G2: 4.5/5 rating (935 reviews).

 

CheckList Evaluation
✔️ Excellent Quality: Reliable video/audio.	✔️ Intuitive Interface: Browser-based simplicity.
✔️ Mobile Apps: Functional iOS/Android apps.	✔️ Screen Sharing: With annotation tools.
❌ Whiteboard: Not available.	✔️ Interactive Features: Live transcription, team messaging.
✔️ Recording: Limited to paid plans.	✔️ Security: Secure encryption, GDPR compliance.

Key Features:

• Browser-based access with no downloads.
• Live transcription and team messaging.
• Screen sharing with annotation.
• Device switching during calls.
• Integration with Google, Microsoft, and Slack.

Pricing:

• Free: 100 participants, no time limit specified.
• Paid plans: Custom (up to 1,000 participants).

Ideal Use Case: Small teams seeking the cheapest video conferencing software.

Strengths: Robust free tier, no software required, impressive transcriptions.

Weaknesses: Limited advanced features, less well-known brand.
RingCentral’s free tier stands out among cost-conscious users.

8. Zoho Meeting: Best for Budget-Conscious SMEs

Zoho Meeting is another popular option that integrates well with the Zoho ecosystem. It is an affordable platform for small businesses and can support up to 250 participants. With Zoho Meeting’s 2025 AI transcription updates, it has gained high user satisfaction. 

G2: 4.5/5 rating (1,144 reviews).

 

CheckList Evaluation
✔️ Excellent Quality: HD video/audio.	✔️ Intuitive Interface: Simple UI.
✔️ Mobile Apps: Functional iOS/Android apps.	✔️ Screen Sharing: With annotations.
✔️ Whiteboard: Built-in for collaboration.	✔️ Interactive Features: Polls, chat during meetings.
✔️ Recording: Cloud recording with transcription.	✔️ Security: Secure encryption, GDPR compliance.

Key Features:

• HD video/audio with screen sharing.
• AI-powered transcription and recording.
• Integration with Zoho CRM, Google Calendar.
• Live polls for webinars and meetings.

Pricing:

• Free: 100 participants, 60-minute limit.
• Standard: $2.50/user/month (250 participants, annual).

Ideal Use Case: SMEs seeking the cheapest video conferencing software.

Strengths: Low cost, Zoho ecosystem integration, robust features.

Weaknesses: Limited integrations outside Zoho, basic interface.
Zoho Meeting’s affordability is ideal for budget-conscious SMEs.

9. Whereby: Best for Small Teams and Simplicity

Whereby is a browser-based video conferencing platform that requires no download. It works via API and offers browser-based communication between small teams. Whereby comes with customizable meeting rooms and focuses on simplicity. Making it a lightweight and easy-to-use platform for organizations seeking simplicity and efficient communication. 

G2: 4.5/5 rating (1,127 reviews).

 

CheckList Evaluation
✔️ Excellent Quality: Reliable video/audio.	✔️ Intuitive Interface: Browser-based, no setup needed.
✔️ Mobile Apps: Basic iOS/Android apps.	✔️ Screen Sharing: Basic functionality.
❌ Whiteboard: Not available.	✔️ Interactive Features: Basic chat, Slack integration.
✔️ Recording: Available in paid plans.	✔️ Security: Secure encryption, GDPR compliance.

Key Features:

• Customizable meeting rooms with branded URLs.
• No software downloads required.
• Screen sharing and basic chat.
• Up to 50 participants in paid plans.
• Slack integration for workflows.

Pricing:

• Free: 4 participants, unlimited meetings.
• Pro: $6.99/month (50 participants, recording).

Ideal Use Case: Small teams needing the best video conferencing software for small teams.

Strengths: Simple setup, browser-based, customizable rooms.

Weaknesses: Limited participant capacity, basic feature set.
Whereby’s simplicity is perfect for agile teams.

Zoom vs Google Meet: A Detailed Comparison

Choosing between Zoom vs Google Meet depends on your needs:

• Pricing: Zoom’s free tier has a 40-minute limit, while Google Meet offers 60 minutes. Paid plans start at $14.99/month (Zoom) vs. $6.30/month (Google Meet).
• Features: Zoom excels with features like breakout rooms, whiteboards, and countless integrations. Google Meet, on the other hand, offers live captions but lacks a native whiteboard (uses Jamboard instead).
• Ease of Use: Google Meet offers a browser-based simplicity that is unmatched by Zoom’s intuitive and feature-heavy interface. 
• Integrations: Zoom seamlessly integrates with productivity tools like Slack, Salesforce, and more. Google Meet’s integration is limited within the Google Workspace environment. 
• Performance: Both deliver an exceptional level of performance with HD video, but Zoom’s breakout rooms and Google Meet’s live caption cater to different use cases. 

Verdict: Choose Zoom for feature-rich meetings and opt for Google Meet if you want simplicity. 

How to Choose the Best Video Conferencing Software

Selecting the best video conference software for business ultimately depends on your business structure and needs. Here’s a guideline you can follow to choose the best video conferencing for your business:

• Company Size: Small teams often benefit from tools like Google Meet, RingCentral, or Whereby with their simplicity-based design. Large organizations often need feature-rich software like Webex, Zoom, or Clickmeeting’s wide range of plans. 
• Budget: Zoho Meeting comes at a very affordable price, at just USD 1 for 10 participants at the standard meeting plan. Microsoft Teams and Google Meet are also cost-effective options that start at $6–$6.30/month.
• Security Needs: Tools like Webex and Zoom are specialised for secure video conferencing by offering TLS/end-to-end encryption. These tools also comply with global data standards like HIPAA/GDPR compliance. 
• Remote Work: For a fully remote-based business, Zoom and Teams come with highly efficient mobile apps and breakout rooms for hybrid teams. 
• Specialized Needs: While most of the options above offer webinar services, Click Meeting excels in its webinars. Microsoft Teams has been a top pick by educational institutions. Zoho Meeting suits SMEs, and Whereby simplifies small team meetings.  

Our Top 3 Picks: 

• Zoom for versatility
• Google Meet for simplicity
• Zoho Meeting for affordability. 

Capitalize on free trials offered by these platforms to find the one that suits you the best. With StableCluster’s hosting plan, you can get seamless integration of some of the best video conferencing apps like Zoom, Microsoft 365, and Google Workspace with expert 24/7 support. 

FAQs About Video Conferencing Apps

Which app is best for video conferencing?

Zoom remains the most popular video conferencing app for most teams. While Best usually depends on your business requirements, Zoom has continued to excel as a video conferencing tool due to its reliability and feature-rich interface. 

What are the top 5 video conferencing apps?

The top 5 picks for video conferencing platforms are Zoom, Microsoft Teams, Google Meet, Cisco Webex, and ClickMeeting for their versatility and enterprise-required feature set.  

Which is the most secure video conferencing app?

Video conferencing apps like Microsoft Teams, Google Meet, and Cisco Webex are some of the most secure tools that offer E2EE for all communication. In addition, Teams and Cisco Webex also support HIPAA and GDPR compliance. 

What video conferencing is better than Zoom?

Video tools are all made for various purposes, and some tools excel in Zoom in some sectors. Webex is better for enterprises prioritizing security, while Google Meet is better for businesses aiming for simplicity. 

Webex is better for enterprises needing security (Gartner: 4.5/5). Google Meet is better for simplicity (Gartner: 4.3/5).

Is there a time limit on Google Meet?

Google Meet’s free plan has a 60-minute limit; paid plans offer unlimited durations.

What is the cheapest video conferencing software?

While most of the above video conferencing apps offer free plans, Zoho Meeting is the number one option for businesses seeking the cheapest video conferencing software, starting at just $1/ 10 per person and up.

Conclusion

The best video conferencing apps for 2025 ultimately depend on your requirements. Different software excel in their own set of uniqueness, like Zoom for versatility, Microsoft Teams for seamless integration with Microsoft 365 users, and Google Meet for businesses seeking simplicity. 

depends on your needs. Zoom offers versatility, Microsoft Teams excels for Microsoft 365 users, and Google Meet prioritizes simplicity. Webex is ideal for secure enterprises, GoTo Meeting ensures reliability, and ClickMeeting suits webinars. RingCentral offers a free tier, Zoho Meeting is budget-friendly, Whereby simplifies small team meetings, and SafeVChat prioritizes security. Use our checklist to evaluate options and test free trials. Our hosting plans provide integrated access to Zoom, Microsoft 365, and Google Workspace with expert support, simplifying your setup. Explore our plans to enhance your video conferencing experience.